REGISTRANT CANCELLATION

We understand that plans can change, especially for birth professionals! We discourage cancelling your conference registration because we believe strongly that you need the time of fellowship and renewal our conference provides. (It also makes it more difficult for us to plan.) However, if you must cancel, the following policy applies.

• Notice of cancellation must be sent in writing to acbptreasurer@gmail.com.
• If cancellation is received no later than 15 days before the opening day of the conference (or pre-conference if applicable), the full registration fee will be refunded.
• If cancellation is received 14 days or less before the opening day of the main conference (or pre-conference if applicable), one half of the full registration fee will be refunded.
• Instead of refund, registration may be transferred to another person or carried forward to a future conference. The transferee or the registrant carrying forward their fee is responsible to pay for any extra charges that were not included in the original registration amount, such as the cost of Continuing Education Units, guest meals, or higher conference price.
  • To transfer, the original registrant must notify ACBP of the transferee’s name and contact information in writing.
  • To carry forward, the original registrant must request this at the time the notice of cancellation is sent to avoid ACBP issuing a refund.

Registrants and transferees should be mindful of deadlines. In particular, group rates, lodging, and meals may not be available after deadline dates. ACBP is not responsible after deadlines for availability or rates of anything arranged directly with a venue; such matters must be worked out among the original registrant, the transferee, and the venue.

CONFERENCE CANCELLATION

ACBP will make every reasonable effort to hold conferences and events as planned. However, it is always possible for circumstances to arise that necessitate changing, rescheduling, or cancelling a conference or event. If an event is cancelled, ACBP will refund the cost of registration. If an event is rescheduled, registrants will have the option to transfer their registration to the new event or to request a refund of registration costs.

TRAVEL COSTS

Registrants are encouraged to make flexible/refundable travel arrangements and/or to obtain adequate travel insurance to cover their expenses and travel costs in the event of an individual or conference cancellation. If a conference or event is changed, rescheduled, or cancelled, registrants may request a letter from ACBP to submit to insurance companies. ACBP will not reimburse travel expenses or other incidental costs.

QUESTIONS/REQUESTS

Questions or requests about conference registration fees can be addressed to ACBP treasurer Pamela Golliet by email at acbptreasurer@gmail.com or via US mail at P.O. Box 17501, Tucson, AZ 85730.